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Spring Fair Schedule

AAE Spring 2018 Fair Schedule of Events  -

Download printable copy

Ho Chi Minh City - Friday March 16th, 2018




Times to be announced

To be announced

High School Visit Tours – Meeting with the Principal and talking to students.

7:00 – 9:00 pm

To be announced.

Dinner – Hosted by AAE

Ho Chi Minh City - Saturday March 17th, 2018




1:00 – 3:00 pm

Pre Fair Panel Discussion 

3:00 – 6:30 pm


141 Nguyen Hue, District 1, HCM

Student Fair

4:00 – 5:00 pm

Student Visa Session

Conducted by Non-Immigrant Visa Officer, U.S. Consulate General

6:30 pm

Fair Ends – Depart for Da Nang

Participants are left to arrange their onward travel.

Da Nang- Sunday, March 18th 2018




9:00 – 12:00 noon

Student Fair


36 Bach Dang, Hai Chau District

10:00 – 11:00 am

Student Visa Session
Conducted by Non-Immigrant Visa Officer, U.S. Consulate General

7:00 pm

To be Announced

Sunday Night Seafood Dinner – Hosted by AAE

Da Nang- Monday, March 19th 2018




To Be Announced

To be Announced

High School Visit Tours

Depart for Hai Phong

Participants are left to arrange their onward travel

Hai Phong- Wednesday, March 21st, 2018




4:00 – 7:30 pm

Avani Haiphong Harbour View
12 Tran Phu, Ngo Quyen District

Student Fair

7:30 pm

Fair Ends – Depart for Hanoi

A Shuttle service will be offered from Avani Hotel to Hilton Hanoi Opera after the Fair. Route information, shuttle times, and contact information will be available March 2018.

Hanoi - Thursday, March 22nd, 2018





National University

National University visit tour

Hanoi- Friday, March 23rd, 2018





To be announced

High School Visit Tour – Meeting with the Principal and talking to students.

Hanoi- Saturday, March 24th, 2018




3:00 – 6:30 pm

Student Fair

Hilton Hanoi Opera

1 Le Thanh Tong, Hoan Kiem District

4:00 – 5:00 pm

Student Visa Session
Conducted by Non-Immigrant Visa Officer, U.S. Embassy Hanoi

7:30 pm

To be announced

Dinner – Hosted by AAE

End of AAE Fair Tour

We strive to make your participation with us uncomplicated, pleasant and enjoyable. We provide the following services in the hope of bringing comfortable environment to our valued partners.

1.      Seminar/ Webinar before/ after the Fair

We are willing to assist the Participants in organizing a Seminar/ Webinar before or after the Fair in order to provide your institution’s an opportunity to show students your information to potential students and attract them to your table at AAE Fairs or to you school after the fair. Please contact Pho for detailed information and cost.

2.      Material translation and In-Country Printing Services

AAE Vietnam can also translate your materials into Vietnamese and print for you, at substantial cost savings. Please contact for more details.

3.      Shipment services:

For proper exposure and attention, introducing your school, you may want to bring some school materials to the fair (i.e. brochures, posters, pennants, pens, T-shirts, or any souvenirs from your school). If you have trouble storing or bringing them to the venue, please notify me at , so AAE Vietnam can assist you.

All materials should be sent to AAE Vietnam by courier, not by post. Air Concepts USA is recommended for your shipment.

Contact name:          Dina Colantrello

Add:                          645 SE Central Parkway Stuart, Florida USA 34994


Phone:                      800-468-9873   –    772-219-2525

Fax:                          772-219-2534

To avoid problems with Customs in Vietnam, it is essential that all materials are clearly stated “NO COMMERCIAL VALUE”. If you send compact disc, it will take time to be carefully checked by Vietnam Customs.

Please inform and send AAE Vietnam your Airway Bill and Consignment Note No. once your materials have been dispatched and make sure that each box clearly marked “For AAE Fair – Ho Chi Minh City” or “For AAE Fair – Hanoi”

If the materials do not reach AAE Vietnam by 7pm (GMT +7) of ?, 2018, we will assume that you will take care of your school’s materials on your own.

4.      Hotel reservation

AAE has negotiated special rates to ensure our participants can get the best accommodation at the lowest nightly rates. Please contact the hotels below directly to make room reservations and identify yourself as a participant of the Access American Education Fair – February 2017 to receive the special rates.

Only a limited block of rooms are available at this rate, so be sure to book early!  




Room type

Room rate

Contact person

Ho Chi Minh City

Rex Hotel

Single Premium


Nguyen Kim Long

Sales Manager


Tel: +84 988 658 965


Melia Hanoi

Single Deluxe


Nguyen Thu Trang – Assistant Sales Manager


Tel: +84 906 261 817

Ken Cooper



5.      Domestic Travel

I enclose hereby the detail of our flight for your reference. I’m willing to purchase the ticket on behalf of you and invoice you later. In this case, please send your passport page to me.  Or you can buy the ticket by yourself.


Departure Flights






From Ho Chi Minh To Hanoi



9:30 PM

11:35 PM


6.      Visa assistance

There are two common ways to apply for Vietnam visa:

  • Apply for a Vietnam visa by yourself in the U.S:

-  The Invitation Letter written by AAE to invite you for our Spring Fair 2017 will be sent by email. Please note that this letter is not valid for you to enter Vietnam. It is just a supporting document to help you get business visa easier. The applicants are responsible to take care of their own visa application and need to directly contact the respective Embassy

Participants requesting this service should supply the following information:

-  Full name as shown on the passport              

-  Date of birth

-  Passport number                     

-  School name, School Address and Position held                  

-  Arrival/departure date


  •   Apply for a Vietnam Visa upon your arrival at International Airports in Vietnam:

-  AAE Vietnam can assist you in arranging a “Visa Approval Letter”, issued by Vietnam Immigration Department that allows you to enter and exit Vietnam for a given time period. With the approval letter, you can pick up your visa upon arrival at one of the three international airports in Vietnam (Hanoi, Ho Chi Minh City and Da Nang).  

- Please note that, on arrival at any Vietnam international airports, you can get the visa stamped onto your passport at the Immigration check-in by submitting the following documents:

-  A printed copy of your visa approval letter (black and white or colored hard copy)

-  Vietnamese Visa Application Form (form attached, you can save time by completing this form before arriving at Vietnam international airport. Photos and signatures are required.)

-  Your passport

-  Two passport-sized photos

-  Stamping fee: $135 (pay in cash).


Participants requesting this service should supply the following information:

-  Scanned copy of your passport                      

-  Arrival date

-        Visa Approval Letter cost: $100 for 1 year multiple entry visa.

-        Processing time: 5 – 7 days


Should you need further information, please don’t hesitate to contact me.

Best regards,

Pho Tran


Ms. Pho Tran

Assistant to the Director

Room 102, 1st Floor, LANT Building

56-58-60 Hai Ba Trung, Ben Nghe Ward, District 1, Ho Chi Minh city

M: (+84) 933 359 098                T: (+84) 838 27 42 43

E:       Skype: photr


You can post comments about AAE for the American International Recruitment Council here.

Shipping Information – Air Concepts

SHIPPING WITH AIR CONCEPTS IS EASY! We will pick up your materials directly from your location, offering you flexibility on shipping dates and destinations.
To get started, just contact:
email Air Concepts USA
Air Concepts
645 SE Central Parkway
Stuart, Florida USA 34994

Philadelphia Office

Access American Education
1515 Market Street
Suite 1200
Philadelphia, PA 19102
Phone: (215) 854-6443
Fax: (215) 569-0216

Vietnam Office
R. 102, First Floor, Lant Building
56 – 58 – 60 Hai Ba Trung, District 1
Ho Chi Minh City, Vietnam

Tel: 848-3827-4243
Fax: 84 8-38 27 42 45